Jobs at NetSI

Administrative Specialist

October 3, 2019
Network Science Institute
Boston, MA

The Network Science Institute at Northeastern University is seeking an individual to fill the role of Administrative Specialist. The Administrative Specialist will manage a high-volume calendar for the Institute Director; serve as the first point of contact on behalf of the Director and Executive Director (ED), interface with faculty, Deans, donors, students, postdocs, and staff at all levels; draft correspondence; plan and manage Institute events and conferences; coordinate complex reimbursements, visa applications and budget reconciliations. This is a senior, highly visible executive support position that requires outstanding interpersonal, organizational, and communication skills, as well as a high level of attention to detail. The successful candidate will be highly motivated person who is excited by challenges and being part of a highly engaged team of students and researchers.


Manage day to day operations and office workflow.

Organize, and implement administrative systems to manage operations of the Institute.

Organize events and meetings; correspond with Institute faculty and visitors to coordinate schedules, manage all logistics, including for example, NEU facilities, building managers, and outside vendors.

Proactively prepare the Director and Executive Director for VIP meetings, business trips, and speaking engagements by doing background research, creating comprehensive itineraries, and preparing for on-site meetings.

Ensure office spaces are maintained; making sure shared printer area, kitchen, meeting rooms and classrooms are supplied and clean.

Identify problems or inconsistencies in task distribution; develop new standard operating procedures for administrative staff, when needed.

Independently communicate on behalf of the Director & Executive Director, understanding the appropriate professional tone in different settings; with the ability to draft correspondence to internal and external contacts.

Create letters of support, invitations, and announcements, as needed; assist with proofreading for proposals and reports.

Manage administrative tasks and logistics to manage financial transactions, event/ meeting correspondences, follow-up with Dir and ED to ensure timely responses.

Maintain website, update bios, publications, and create other announcements, as necessary.

Support institute reports, by collecting information from faculty on awards, publications, etc.

Manage calendars for Director and Exec Dir, coordinate travel when needed, demonstrate sound judgment in prioritizing requests for the Director’s time and communicating scheduling decisions in a professional, diplomatic way.

Make purchases, monitor and reconcile Institute expenses; independently handle problems or inconsistencies when they arise, prepare monthly reports to summarize expenditures.

Work with Institute’s Senior Grants Manager to help monitor financial record-keeping for grants, reimbursements, payroll, and expenses.


Bachelor’s degree and a minimum of four years of full-time administrative experience. This position requires an energetic and resourceful individual with excellent communication skills, both in person and in writing. The person in this role must be able to communicate effectively both in person and in writing, and should be comfortable interacting with a demanding customer base including faculty, senior administrators, and high-profile outside contacts. Experience in an academic or other scientific research environments is preferred. The ability to effectively handle diverse tasks and responsibilities and create effective administrative processes and systems to manage operational environment is critical. To be successful in this role, the candidate should be comfortable taking on leadership roles, being proactive and problem solving, and enjoy working in a collaborative environment.

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Open rank tenure-track position

October 22, 2018
Network Science Institute
Boston, MA

The Network Science Institute (NetSI) is recruiting for an open rank tenure-track position. The successful candidate will have a track record using network science to study human health. Areas of study may include any aspect of health that addresses biological, social, technical, informational or geospatial systems. While the preference is for candidates with a background in network science, those using mathematical models, computational models and complex systems models are also invited to apply. Synergistic projects could involve network models from sociology to physics to study social networks, mobility patterns, healthcare outcomes, coordination of medical care, infectious disease modeling, digital epidemiology, disease networks.

This is an open rank Assistant/Associate Professor tenure-track/tenured position with teaching, research, and service responsibilities. The successful candidate will be offered a departmental tenure home commensurate with their expertise. Candidate’s research plans should extend beyond their home discipline to intersect with fields in other domains. Potential to attract external funding is expected, and a record of successful funding is required for a tenured appointment.

The candidate will be part of the Network Science Institute which provides opportunities for cutting-edge, integrative science. NetSI is dedicated to creating synergy among faculty expertise, across departments and colleges, with shared computing infrastructure, active lecture series and vibrant collaborative research opportunities. The individual filling this position will also contribute to our distinctive PhD program in Network Science, which is the only NS doctoral program in the US. Candidate should be able to show a strong commitment to developing a vigorous research program, teaching courses and providing mentorship to Network Science graduate students.


Candidates must have a doctorate degree in a social, biological, information or physical science field prior to start date of the appointment. Candidate must have or a demonstrated potential for externally funded Network Science related research and excellence with scholarly publications. At Northeastern, we believe that diversity, equity, and inclusion are essential components of academic excellence, and we welcome applications that address these concepts in the context of teaching, scholarship or service.

Additional Information

Northeastern University in Boston is a nationally ranked research university with a strong urban mission, a global perspective, and an emphasis on interdisciplinary scholarship and experiential learning. To apply, please go to and click on the Faculty Positions link. Applicants will be asked to upload a letter of application, CV, a statement of current and future research interests, a teaching statement and the names and email for three referees and email for. Review of applications will begin October 15, 2018. Inquiries from potential senior candidates are welcome and may be directed to the Chair of the Search Committee, Alessandro Vespignani, Director, Network Science Institute,

To be considered for this position please visit our web site and apply on line at the following link: Careers@Northeastern.

View pdf job description here.

Northeastern University is an Equal Opportunity, Affirmative Action Educational Institution and Employer, Title IX University. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by the law. Northeastern University is an E-Verify Employer.

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